Dictation to Transcription: A Step to Step Guide

On August 12, 2011, in Transcription – DocuWorx, by Documentation Specialists

As the trend of outsourcing transcriptions has become mainstream, recording dictation as an audio file for later transcription is the alternative to the usual short-hand or long-hand recording of what is being said.As the trend of outsourcing transcription has become mainstream, recording dictation as an audio file for later transcription is the alternative to the usual short-hand or long-hand recording of what is being said. Advantages include both accuracy and speed,as the uttered word can be reviewed over and over again and shall then be rendered into a document.

With dictation becoming a byword in the industry – one should be ready to change with the times as the emergence of voice recognition software has become more and more popular.  

Changes do occur, there will always be a need for translation of the spoken word to type or print. Hereunder is the basic steps in the conversion of audio to reports – transcription.

1. Simply record your dictation, preferably on a device that can be connected to the computer so that you can download its audio. Transfer the audio into your computer and into the transcription software. If using a tape recorder, the sound must be recorded through the mp3 or microphone or the usual tape cassette player connected to the computer. Save as an audio file and upload into the transcription software.

Read related article: Knowledge Process Outsourcing: Moving Beyond Transcription Services

2. With a word processing program, also connecting the headphones and foot pedal, make sure that the pedal is configured to your transcription software.

Read related article: Outsourcing Services Made Our Client Earn 15M

3. Put on the headphones, press the foot pedal, and begin typing what you hear into your word processing program. Usually the large middle section is play and pause–press for play; press again to pause–the right section is rewind, and the left section is fast forward.

Read related article: Outsourcing – A Solution for Speech Recognition

4. Type the dictation as you hear it. Spell properly, and use proper punctuation. Make easy to read paragraphs that are not longer than five lines. Put a space between each paragraph, and follow any other formatting guidelines for the assignment.

Read related article: Outsourcing Destination

5. When it is completed, perform the spelling, grammar and punctuation check. One can be able to speed it up, if you can hear clearly, to save on time. For example, if the audio file is 30 minutes long, you may be able to cut your re-listening time down to 20 minutes.

Read related article: Outsourcing Transcription Services

6. Save the document and submit it according to instructions, either in printed form or on the computer. Saved documents can easily be uploaded to email, servers, websites or to any other location that is specified.

Free Trial Transcription

Transcription services are often provided for business, legal, or medical purposes.

 

 

Upload your audio file and we’ll have it transcribed and sent back to you in 48 hours.

 

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